What it is
Media holds your workspace's images and files: logos, photos, PDFs. Every workspace has one. The email builder chooses images from it.
Add files
Open Media and select Add files. Then choose where the file comes from:
- Upload a JPG, PNG, GIF, WebP, SVG or PDF of up to 5 MB. On the same tab, paste a public address to copy a file from a link. We keep a copy, so it works if the link changes. Files from links can be up to 20 MB.
- Brand logos: copy a logo from your brand configuration.
- WordPress: copy an image from your WordPress media library. You see this only when WordPress is connected. Files marked Do Not Use, or expired, are not shown.
- Stock photos: search free Pexels photos. You see this only when Pexels is connected. The photographer's credit is kept.
- Google Drive: connect your own Google Drive, then copy an image or PDF. Only you see your Drive files.
The same file added twice is kept once.
Find and describe files
Search by name, description or tag, or filter by type. When there are archived files, Show lists them. Select a file to rename it, add a description and tags, or copy its address. The description is used as the alternative text when someone adds the image to an email.
Images for email
Email programs show JPG, PNG and GIF. SVG and WebP files show a note and can't go in an email. Save your logo as a PNG to use it in email.
Archive and delete
Archive hides a file and keeps it working in emails already sent. To delete a file for good, archive it first, then select Delete. Emails that use it will show a broken image. Adding needs the Publishing permission, or CRM edit access when Email is on. Deleting needs Publishing delete.